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Exhibition Profile

The 9th Int’l Exhibition of Bitumen, Asphalt,

Insulation and related Machinery

12-15 February, 2018

 

 

Organizer: Asia Middle East Pasargad Exhibition Company (AMPEX)

Supported by: Trade Promotion Organization of Iran (TPO of IRAN)

Iran International Exhibitions Company (I.I.E.C)

Date: 12-15 February, 2018

Venue: Tehran International Permanent Fairground

Visiting Hours: 9 am -17pm

Organizer Tel: 021-22567291

Organizer Fax: 021-22567142

Organizer Telegram: +98-9120398226

Organizer Address: P.O. Box: 19395-6374 Tehran- Iran

Web Site: www.ampex.ir

Email: info@ampex.ir

Important Dates


DEADLINE FOR SENDING THE APPLICATION FORM

06 Dec, 2017

Payment of the rental charge

06 Jan, 2018

Sending the companies information to be printed in the catalogue

10 Jan, 2018

Deadline for obtaining the entry visa

30 Dec, 2017

Deadline for the unequipped stand to send their design plans

15 Jan, 2018

Delivering the space to the unequipped stand

08 Feb, 2018

Delivering the booth to the equipped stand

10 & 11 Feb, 2018

Finishing the construction and decoration for all the stands

11 Feb, 2018

Plumbing the exhibition halls, at 4,00 pm

11 Feb, 2018

Official opening ceremony

12 Feb, 2018

Duration

12 – 15 Feb, 2018

Working hours of the exhibition

9:00 am- 5:00 pm

Dismantling of the stands and evacuating the halls

16 & 17 Feb, 2018

General term and Rules

General term and Rules
The guidelines for registration in the exhibition:

  • First stage - Registration in the official website of the exhibition

Applicants for participation in the exhibition are required to register in the official exhibition website, with the following address: www.ampex.ir

  • Second stage –Review of the currency documents

After registration, applicants are required to submit the following documents to the organizer's address (P.O. Box 19395-6374 Tehran-Iran) for the purpose of monetary and currency assessment and the receipt of permissible registration in the currency section of the ninth Int’l Exhibition of Bitumen, Asphalt, Insulation and related Machinery – BAIEX-2018.

Documents required for importers:
Presentation of authorized representative license for the import of goods
Brochures and catalogs on the commodities and products that will be displayed by the participants in the exhibition

Note:
If the importing company has been registered in Iran, the following documents must be presented for confirmation:

  • Establishment notice and the official newspaper of the company (for legal persons)
  • Certificate of trademark registration
  • Brochures and catalogs on the commodities and products that will be displayed by the participants in the exhibition

Final registration forms include the following:

  • Application Form
  • Identification Card
  • Parking Card
  • Personal Information foreign exhibitors form

This form specifically pertains to the participants who participate in the exhibition directly from foreign countries or the participants whose exhibitors are from foreign countries.

  • Official Catalog Form
  • Obligation form of the instructions for protection and security affairs (Form 7)

Documents required for final registration:
Final registration in the exhibition after the verification of the participants' submitted documents by the Executive Committee is finalized by the presentation of completed final registration forms + payment of 100% of costs based on the requested size in euro + visitors registration fee of 20,000 Rails per square meter to the exhibition + payment of 9% value added tax in euro to the organizer in due time.
* In case of not providing the above items to the organizer in due time, the organizer will not have any obligation to provide the applicant with the booth.

Important points:
1. Request for the addition or reduction of the size area of the booth will be possible only with the consent and approval of the organizer.
2. If booth arrangement is made in two floors with the approval of the organizer, participants are required to pay the fee for the area covered by the second floor based on the tariffs posted on the website.
3. The cost of electrical power consumption for self-assembled companies is 40 cents per Kilowatt; the participants are required to pay this cost on the day of discharge in accordance with the amount announced by the organizer of the exhibition.
4. In the event of cancellation up to one month before the exhibition, 50% of the payment will be reduced and the rest will be refunded after the written announcement and confirmation of the participant. In case of cancellation in less than a month before the exhibition, no payment will be refunded to the participant.
5. Transfer of the assigned booths to others is strictly prohibited.
6. Request for additional size area of the booth will be possible only with the consent and approval of the organizer.
7. All legal deductions resulting from participation in the exhibition are on the participants' shoulder.
8. The location of columns in the hall map is approximately determined and there is the possibility of definitively specifying the column location relative to booths only at the time of lining.
9. The presence of the company representative in the booth is mandatory from the arrangement of booths to the closure of booths doors. At the end of the exhibition, the presence of the company representative in the booth is mandatory from the opening of the doors to the full exit of the equipment. In case of the absence of the company representative at the time of the arrangement and disassembly of the booths, the organizer will have no responsibility for the possible loss of goods and equipment.
10. Participants in the open space are not permitted to conduct scaffolding to cover their booth and they should provide coordination on the coverage of their booth with the organizer if necessary.
11. The maximum height of the cornice of booths in the outdoor space of the exhibition is one meter. In case of non-compliance with this principle, participants must pay the related costs to the Management of Public Relations and International Affairs of the Exhibitions Joint Stock Company in accordance with the promotional tariffs of the Exhibitions Corporation.
12. Participants in the outdoor area are allowed to merely attach the company name and logo on the booth head and to print and install the ads relating to the introduction of their products and goods and their services in the visual space of their own booth. In fact, the attachment and installation of any print ad for the use of the advertising space of the outside walls of the booth as well as the use of the open public advertising space of the international exhibition site will be possible if the necessary coordination is provided and the required permits are taken from the Management of Public Relations and International Affairs of the Exhibitions Joint Stock Company.
13. The organizer is allowed to take a photo and shoot a film from every part of the exhibition if needed.
14. Participants are not allowed to close their booth during the visiting hours.
15. Participants are not allowed to completely leave the booth during the visiting hours.
16. Given the impossibility of the direct sale of products and goods and any lottery and award in the exhibition without the prior coordination with the relevant authorities, it is kindly asked to refrain from doing the above-mentioned prohibited items; otherwise, the Exhibitions Joint Stock Company will be allowed to shut down the offending booth.

17. The conduct of any actions and interactions, damage, and change by the participant on the prefabricated booths will make the participants compensate for the damages.
18. In the event of any damage to the prefabricated booths, facilities, halls, and/or the open spaces of the exhibition, the participants will be obliged to compensate for the damages.
19. The instructions and obligation forms of booth construction will be visible on the official website of the exhibition, that is, http://www.ampex.ir and will be downloadable at the right time. To this end, all pages of the above-mentioned forms should be signed and sealed by the contractor and the booth-constructing company. In the same way, the obligation and approval forms pertaining to the Exhibitions Joint Stock Company should be also sealed and signed by the contracting and engineering company of booth construction (licensed by the accredited engineering system).
20. Participants are required to exit their goods from the exhibition area and to disassemble their booth at the end of the exhibition based on the timetable and hours announced by the organizer.
21. The entry of any type of cranes, lift trucks, and cars to the exhibition halls by participants is prohibited (Except in emergency situations after getting the permit from the Management of the Exhibitions Joint Stock Company).
22. During the preparation days of booths, activity days, and days of booths disassembly and exit of goods, the entry and passage of each type of car and vehicle will be strictly prohibited on the grounds of the exhibition. The carriage of facilities and equipment items should be performed by means of cargo carrying vehicles, and after loading or unloading, it should be attempted to quickly exit the vehicle from the exhibition area; otherwise, the vehicle will be transferred outside of the exhibition by forklift.
23. The installation of any scaffold for doing advertising affairs on the exhibition area is prohibited, and the offending participant will be required to pay compensation if this rule is violated. Participants can refer to the advertisement contractor in the audiovisual unit of the Exhibitions Joint Stock Company for any kind of outdoor advertising.
24. The distribution of any pamphlet, book, and brochure (information and print items) in the exhibition area (outside the booth) is prohibited. Participants can provide necessary coordination with the Public Relations and International Affairs of the Exhibitions Joint Stock Company in order to take the permit for the distribution of such items in the exhibition area.
25. Due to the need for ease of the electrical agents' access to switchgears, it is required to refrain from putting any additional equipment behind the walls after the arrangement of booths. Obviously, these spaces are checked before the opening of the exhibition and at the time of the exhibition activity and if the above-mentioned equipment was observed behind the booth walls, it will be transmitted out of the hall and the organizer will take no responsibility for the possible loss of such equipment. In addition, in case of the existence of equipment items behind the booth walls and the incidence of any possible accident, the whole responsibility for any damages will be on the offending exhibitor.
26. The continued activity of the booths that do not observe the current rules and regulations and violate their obligations will be prevented, and all consequences, liability, and compensation for the possible damage resulting from this violation of rules will be on the participants.

Force Majeure: In case of the incidence of unforeseen events (force majeure) and the occurrence of such side effects and events as war, earthquake, flood, storm, chaos, fires, changes in the current rules or any other unpredictable accidents and cases that are beyond the control of the organizer and that may lead to the cancellation or rescheduling of the exhibition venue a month before the exhibition, 50% of the amounts paid for the exhibition affairs will be deducted and the rest will be refunded to the participants. In case of the incidence of force majeure less than a month before the exhibition, no expense will be refunded to the participants.                        

Visitor

Visit BAIEX 2018 with our full business travel packages, including Visa, Accommodation, Transfers and Exhibition Guide. You can also enjoy organizer's networking facilities with participators and exhibitors.

Business Travel Packages Powered by BIZEX

Expo Tours

Economy Package

$790  1 person

$590 2 person*

  • Visa application
  • 3 night (Boutique Hotel)
  • 2 transfer from/to airport
  • 4 transfer from/to exhibition
  • Travel insurance

*2 Adults each person

 

Premium Package

$1390  1 person

$1290 2 person*

  • Visa application
  • 3 nights 5 star Hotel
  • 2 way Cip lounge
  • 2 Vip transfer from/to airport
  • 4 day car with driver
  • Local Simcard
  • Travel insurance

*2 Adults each person

 
 

Business Tours

Build Your Plan

Customize your plan to fulfill your needs

  • Visa application
  • Accommodation
  • CIP Lounge welcome at airport
  • Regular/Vip transfer
  • Local sim card / Wifi 4g  Modem
  • Office space for meetings
  • Travel insurance /City Tours
  • Translator
 
BAIEX 2017

GENERAL CONDITIONS FOR PARTICIPATION AT THE MENTIONED EXHIBITION


 

ARTICLE 1-THE ORGANIZER:

The fair is organized by the Asia Pasargad Co. (Ampex Co) referred to here in after as the company. All correspondence should be addressed to :         
Tehran – Iran Tele:+98-21-22768576/22768596   Fax:+98-21-22546815

 

ARTICLE 2-SUBMISSION OF APPLICATION FORMS:

 

1-   All the application forms should be sent to the Asia Pasargad Co. not later than one month before exhibition.

2-   The Asia Pasargad Co. reserves the right for acceptance or rejection of the application forms.

3-    Participants at the previous fairs will not have the right to request the same space held by them previously, unless they obtain the prior approval of Asia Pasargad Co.

4-   Participants happen to occupy an area larger than space applied for in his application form, he should fill in a new application form and pay the rent in conformity with actual area occupied after receiving the approval of the Asia Pasargad Co.

5-   The Asia Pasargad Co. may in exceptional circumstances revise the area or site rented, or changes its location at least one month before the opening of the fair.

6-   Participants wishing to cancel his participation at the fair, should inform the Asia Pasargad Co. His decision at least one month before the opening of the fair and pay 10% of the total rental charges. In case of the non consideration of the said deadline (with drawing within the last month) the applicant remains liable for all the financial commitments and the expenses incurred on his account and do not have any right to claim for compensation.

 

ARTICLE 3-TERMS OF PAYMENT:

1-   100% of the rental charges should be paid when the applicants submit their application forms to the Asia Pasargad Co. According to the indicated deadlines. Charges should be paid to Asia Pasargad Co.

2-   Participants are authorized to repack or collect their exhibit goods one day after the closing day of the fair.

3-   In order to avoid any misunderstanding regarding payments the exhibitors are requested to advise the Asia Pasargad Co. of the exact date and amount of remittance and the bank through which the amount has been remitted.

4-   The Asia Pasargad Co. reserves the right, to keep the exhibitors property.  Until the debt regarding the participation will fully paid.

 

ARTICLE 4-EXHIBITS:

 

1-   Apart from the goods not allowed to enter the country according to the import /export regulations of the Islamic Republic of Iran, exhibiting of such articles as ammunitions, explosives, narcotics and alcoholic beverages are forbidden.

2-   Participants are responsible for the safeguarding of their exhibits during the visiting hours of the fair. The Asia Pasargad Co. takes the same responsibility after the closing hours during the period of the fair.

 

ARTICLE 5-TRANSPORT, PARKING LOTS & IDENTITY CARDS:

 

TRANSPORT

No vehicle will be allowed to enter the fairground while the fair is open (Ambassadors Are excepted).Goods and catering should be delivered to the stands in the morning, before the opening hours.

 

PARKING LOTS

Parking will not be permitted in the fairground or on the roads adjacent to the fair except in the parking lots, this will be provided for participants and visitors. For the duration of the fair a special parking lot will be allocated to the exhibitors. Participants who require parking cards should complete and return the appropriate application form one month before the opening of the fair. The company will provide special free parking cards according to the participant's allocated space.

 

FAIR IDENTITY CARDS

Each exhibitors will receive free identity cards for entering of the staff or his pavilion to the fairground, in the duration of the fair. The identity cards will be provided according to the following distribution principle and participants must install them on their chests.

 

COVERED AREA

 

 

12

SQ.M.

2

cards

12-24

SQ.M.

3

cards

24-50

SQ.M.

4

cards

50-150

SQ.M.

6

cards

150&mor

SQ.M.

8

cards

 

ARTICLE 6-CATALOGUE, PUBLICITY & PHOTOGRAPHING:

 

CATALOGUE

 

Inserting the Exhibitors data in the official catalogue of the fair is obligatory and pay from exhibitors.The exhibitor is obliged to supply the organizer with the requested information(Name, Address, Telephone and telefax number as well as the main exhibits) at least one months before the opening of the fair.

The fair catalogue will be published in both Persian and English languages.

 

PUBLICITY

 

1-   Participants who wish to distribute books; films etc. in their pavilions during the fair should receive prior approval of the Public Relations Dept. of the Asia Pasargad Co.

 

2-   Participants have no right to make comparisons with the goods of other participants for publicity purposes.

 

3-   It is forbidden to use loud-speakers before obtaining the written consent of the Asia Pasargad Co provided that their use is confined to the interior of the pavilion to guide visitors, or broadcast music. These loud-speakers should not cause disturbing sounds to neighboring exhibitors.

 

4-   Participants have no right to put up slogans, placards or wall writing inside the fair.

 

PHOTOGRAPHING

 

The Asia Pasargad Co. has the right to take photographs or films of any part of the fair for the use in the publications of the fair.

Photographers shall not be permitted to take pictures inside the fairground without prior permission of the Asia Pasargad Co. which may be obtained under specific terms and conditions.

 

ARTICLE 7-INSURANCE, SECURITY AND FIRE:

INSURANCE

 

1-   Insurance facilities will be provided at the fairground with the cooperation of an insurance agency. All participants who wish to insure their workers, employees, stand and exhibits against any risk, unexpected accidents and fire from the beginning of construction work until the last day of dismantling, should submit their requests to the representative of insurance company stationed at the fairground.The insurance premium is calculated according to the insurance company tariffs.

2-   Participants are responsible for any damage to their exhibits, equipments, decoration material in the pavilion or stand which might result from fire, theft and damages caused by water … etc.

3-   Participants are also responsible for incident or any injury which might happen to the workers and employees of their pavilion during carrying out their duties that result from using machinery, equipment or electric power etc …

 

SECURITY

 

1-   The company provide guards for general watching of halls and pavilions for the whole period of the fair. However, participants are advised to make arrangements to safeguard their displays during the visiting hours of the fair. The halls will be locked and sealed after the closing hours.

2-   Participants or their representatives should be present during the opening hours of the fair in their pavilions or stands to watch exhibits and meet the visitors.

3-   Participants are not permitted to close their pavilions or stands before the closing time of the fair.

4-   Participants are required to carry out necessary measures for safekeeping of their precious exhibits.

FIRE

 

1-   The company provides an equipped fire fighting station inside the fair during the period of the fair.

2-   Participants are required to remove all the inflammable materials such as empty cases, packing materials, etc … from their pavilions and stand.

3-   Naked light or any flame-producing articles are prohibited from storage in the halls. Neither oil nor other types of fuel maybe stored on the site. Exhibitors requiring oil or other types of fuel for demonstration purpose are asked to consult the fire brigade officials of the fair, whose instructions have to be observed.

 

ARTICLE 8-EXPORT SERVICES CENTER (ONE STOP MARKET):

 

Export services center consisting on the representative of the ministries and organizations concerned with foreign trade, offers computerized trade information and useful guidance to the visitors and participants for the duration of the fair.

If a participant does not observe the rules and regulation, the Asia Pasargad Co. has the right to stop his working in the stand at any time, and the participant has no right to demand compensation.

 

ARTICLE 9-VACATING EXHIBITION SPACES:

1-   Participants should evacuate pavilions and stands allotted to them whether indoor or outdoor, and remove exhibits, decoration materials and any other installations and return the stands to the former state and hand them over to the company not than later 1 day after the termination of the fair.

2-   Incase a participant fails to vacate his pavilion after 1 day allowed, the Asia Pasargad Co.is not responsible for damages caused to the remaining exhibits in the pavilions and stands.

3-   Imported goods will be transferred to customs warehouse one month after the termination of the fair, where they will be subject to the customs regulations .

 

DISMANTLING:

 

Participants are requested to dismantle the stands and pavilions and installations 1 day after the termination of the fair at the latest. Otherwise the Asia Pasargad Co. will dismantle the stands and pavilions and installations at the participant's expense and they will have no right to demand compensation.

* If due to any disputes exhibits could not be evacuated, such exhibits will be subject to the above mentioned charges.

* If the exhibits are not removing from the fairground within 1 day after the termination of the fair, will be impounded by the Asia Pasargad Co.

* If the value of the impounded goods is less than the storage charges, then the Asia Pasargad Co. will take legal action for the difference.

 

TECHNICAL REGULATIONS OF THE FAIR:

 

1-   Those participants who construct their own stand should submit a copy of their proposed design at least 20 days before opening date of the fair in order to get the approval of the technical management of the fair, in case a participant doesn't get the approval, the Asia Pasargad Co. will stop the construction of their stand and the participants are solely responsible for any damages.

2-   The technical management of the fair has the right to make any changes in proposed design if necessary, and participants should observe the changes, failing this the Asia Pasargad Co. has the right to dismantle the construction and charge the exhibitor accordingly.

3-   All stand construction and decoration must be completed 2 days before the opening of the fair.

4-   Any waste materials resulting from the construction of stands should be disposed of correctly 2 days before opening of the fair. The organizer has the right to remove any such items and to charge the exhibitor.

5-   Exhibitors have 1 day after closing date to remove the goods and equipment exhibited and all stand material from fairground failing this, the organizer has the right to vacate the stand, and the organizer is not responsible for any damages caused to the remaining exhibit material.

 

WATER:

 

Because of limitation for water supply in exhibition halls, those companies who require water should submit their written request at the technical management of the fair at least 20 days before opening of the fair.

 

POWER SUPPLY:

Those participants who make their own stands, should submit their written requirement at least 20 days before the opening of the fair to the technical management of the fair for such equipments as cable, electrical panel, etc, which will be provided at the by of the stand owners. The organizers will provide the exhibitors with electricity within the limits of possibilities. If exhibitors require an extra power, they should write their needs at least 20 days before the opening of the fair to the technical management.

TELEPHONE:

 

Participants needing telephones should complete the related form at least 20 days before opening of the fair.

NOTE: Participants who require water, power supply and telephone should complete the related forms which are provided by the Asia Pasargad Co.

 

 

CUSTOM REGULATIONS:

 

Foreign goods for displaying are imported inland either undertakings of embassies or private and individual companies. The participants under the coverage of the state which they belong to and by way of their pertinent embassy in Iran or private and individual companies should precede the following procedures to obtain the temporary admission.

1-   Nomination of a clearing agent.

2-   Introduction of one or more embassy staff, together with their signature specimen for signing all documents.

3-   Signing of an undertaking in accordance with the form forwarded by the customs to the embassy in order to guarantee all financial undertaking.

4-   The appointed representative must fill in the declaration from in two copies and submit them to the customs together with the relevant subscription letter and the original documents (Bill of lading, invoice, certificate of origin, power of attorney, or a letter of introduction, packing lists and custom delivery order issued on behalf of the transport company and official confirmation of the export promotion center of Iran (EPCI) concerning their participation at the fair.

5-   Receipt of temporary admission and transit permit form the bureau of exports of I.R. of Iran customs administration in the name of relevant custom.

6-   Deposit of a cash guarantee (in case of private or individual companies) the amount of which is specified in an issue by customs of the I.R. of Iran forwarded to the fair custom.

7-   Reference to the frontiers customs in order to transit and there after to the fair custom for obtaining temporary admission of the exhibits.

Immediately upon termination of the exhibition, clearing agents have to inventory goods form temporary admission, subject fill up pertinent declaration forms and to make request for performance of customs formalities. According to Iran's  “Law and Regulations” and the “Fair convention” all imported goods on temporary admission basis should be returned to their country of origin and that part of goods disposed during the exhibition, either consumed or distributed as gift or sample among visitors are declared through “Definite consumption declaration” and their admission will be settled. According to the decree issued by the council of ministers, concerning clearance of fair goods, the ministry of commerce (Export promotion center of Iran) issues a clearance permits and persons or companies who have sold out their goods at the fair, are expected to deliver those goods to the fair custom warehouse and release the temporary admission.

There after, with the government permission concerning the release of goods for display, such consignments are released under certain terms and conditions.